Night Audit
A night audit is the end-of-day routine that confirms the day's charges and payments are complete and balanced before the business day rolls over.
Automated Night Audit is in development
A dedicated, automated Night Audit feature is not yet available in Veridien. It will arrive in a future release. Until then, use the manual routine below, which relies only on tools that exist today.
Manual end-of-day routine
Run these checks at the close of business each day.
1. Reconcile payments
Open Finance > Payment Journal and filter to today's date range. Compare the recorded totals against your cash drawer and your card terminal settlement. If you are closing your own shift, also filter by your staff name. Every payment carries a method, reference, and the staff member who recorded it, so any discrepancy can be traced to a specific transaction. See Payments & Settlements.
2. Review open folios
Open Finance > Folios and select the Open tab. Confirm that each in-house guest's folio reflects the charges that should have posted today (room, taxes, and any services). Add any missing services or custom charges before you close out. See Folios.
3. Confirm departures are settled
Check that every guest who departed today has a folio that is Settled and, where required, a finalized invoice. See Check-out and Invoicing.
4. Export for the record
From the Folios list and the Payment Journal, use Export to save a CSV snapshot of the day for your accounting handover.
What to look for
- Folios that should be settled but still show an outstanding balance.
- Payments in the journal that you cannot match to a drawer or terminal total.
- Departed guests without a final invoice, where your property requires one.
Resolving these each night keeps your records clean and avoids reconciliation problems that are far harder to fix after the fact.